Your Chief Administrating Officer

 This service is inclusive but not required and/or limited to the above based on package.

• Scheduling. Managing the executive’s calendar, scheduling and preparing for meetings, and coordinating travel.
• Team coordination. Working with or managing other administrative staff or projects, which may include the executive’s personal assistant.
• Preparation. Creating materials necessary for meetings and presentations, including doing the research necessary for use in those materials, provide the executive with everything necessary to make decisions.
• Reports. Includes expense reports as well as reports the executive needs to stay on top of information required to do his/her job.
• Administration. Includes everything from managing petty cash, processing mail, or even replenishing or tracking supplies needed in the office. Light bookkeeping duties may be included.
• Communication. Responding to email, managing the executive’s inbox, taking phone calls, and in general, serving as a gatekeeper so that only the necessary communication comes through.
• Serving on behalf. This may mean meeting with clients, returning communication, or relaying the executive’s wishes to reduce direct access to the executive.
• Contact management. More than simply maintaining a contact list (though that is part of it), contact management involves helping the executive know as much as possible about a contact to give context to communication and meetings.
• Problem solving. Being able to solve problems through critical and analytical thinking for decisive action. This is especially necessary for C-level executive assistants who may end up making managerial decisions at a moment that keeps a project moving forward.
• Technical skills. Able to use (or quickly learn to use) the various tools necessary for document creation, file management, meetings, communication, and archiving.